Investigate a new task missing from semantic search

Separate a semantic indexing gap from missing task persistence, workspace mismatch or an incorrect query.

Avoid creating duplicate tasks just because topic search did not find a recent one.

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Separate the conditions before retrying

Diagnostic planning path

Illustrative case: a newly created task is not returned by tb_search_tasks immediately afterward.

Check the creation evidence

Owner role · Task owner

Evidence: The saved reference and operation outcome are available.

Review context and exact evidence

Owner role · Agent

Evidence: Workspace binding and structured filtering are checked independently of semantic ranking.

Classify the gap

Owner role · Support owner

Evidence: The conclusion distinguishes missing persistence from delayed embeddings or query relevance.

Decision to make: Check the saved task reference and exact structured evidence before concluding creation failed.

Illustrative missing-result diagnosis

Invented planning text. Adapt it to your evidence and confirmed owners.

Observed: recent task absent from topic matches.
Check first: creation reference, workspace and exact evidence.
Possible source limitation: embeddings not yet available.
Do not infer: deletion or failed creation from semantic search alone.

Questions about this workflow

Should I recreate the task?

Not before reconciling saved evidence; an uncertain search result can otherwise create duplicates.

Does a semantic miss mean the task is deleted?

No. Search visibility, persistence and workspace scope are separate conditions.

Does this create tasks in the product?

No. The brief is a manual planning resource. Use the product access link to check onboarding and the workflows available in your account.

Put the outline to work

Inspect the original creation outcome without repeating the write.
Verify scope and use exact evidence where supported.
Report the semantic gap with the source limitation and observed conditions.

From a useful outline to team work

Explore TeamBoostAI for your team

The TeamBoost MCP example distinguishes a saved record from its semantic-search visibility so a search miss does not prompt duplicate creation. Confirm the workflows available in your account before adopting this outline.

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