# Turn meeting notes into reviewable task proposals

Illustrative planning brief; no automatic product import.

Illustrative notes: support asked for clearer timezone labels; engineering will inspect current wording; a full settings redesign was only suggested.

## Decision

Draft the wording investigation as a proposed task and keep the redesign as an uncommitted idea.

## Owned work

- Extract the agreed action
  - Owner role: Facilitator
  - Acceptance evidence: The brief quotes or summarizes the timezone investigation decision accurately.
- Draft the task proposal
  - Owner role: Planning owner
  - Acceptance evidence: The proposal includes scope, evidence to collect and an owner awaiting confirmation.
- Review the proposal
  - Owner role: Decision owner
  - Acceptance evidence: The reviewer confirms the action and rejects invented deadlines or redesign commitments.

## Workflow

1. Remove private or unnecessary information before sharing notes with any AI service.
2. Label decisions, ideas and unanswered questions separately in the input.
3. Review the draft against the meeting record before creating or assigning real work.

## Judgment

Generated tasks can invent owners, dates or commitments. AI drafting is assistance; no task creation is triggered by this page.


## Illustrative drafting input

Source decision: engineering will inspect the current timezone wording.
Source idea, not approved work: redesign the settings interface.
Draft request: propose one bounded wording-investigation task. Include evidence to collect and an acceptance-review question.
Constraints: do not invent an owner, deadline or redesign commitment.
Human review: compare the draft with the meeting decision and ask the real owner to confirm responsibility before adopting it.
Decision record: inspect timezone wording; preserve the approving authority and rationale from the actual meeting.
Separate action: collect examples of current wording, with an owner to be confirmed. The decision record is not itself that work assignment.


## Workflow questions

### Can every sentence become a task?

No. Discussion includes context and options. Extract only agreed actions or clearly labelled proposals for a later decision.

### What belongs in the drafting input?

The agreed outcome, relevant constraints and unresolved questions. Omit personal data and confidential material that the tool is not approved to receive.

### How does an accepted decision differ from a task?

A decision records the chosen outcome, approving authority and rationale. The tasks are the separate actions needed to implement it, each with a confirmed owner and acceptance evidence. Agreement on the outcome does not automatically assign those actions.

## Product connection

Use the separated decisions and proposed actions as input to TeamBoostAI’s AI-assisted planning; review the draft against the meeting record.

Confirm account availability before adopting this manual outline.